Guide - How to configure SECUTIX to generate valid Factur-X Invoices

Guide - How to configure SECUTIX to generate valid Factur-X Invoices

🇫🇷 Version française en bas de page

Use this guide to configure the required data before using Factur-X so the generated factur-x.xml is aligned with your organization’s invoicing rules and French tax-compliance expectations.

The setup mainly covers three areas:

  • Organization-level variables that are exported into the invoice XML

  • Product-level VAT exemption information for 0% VAT cases

  • Buyer master data quality checks to avoid validation issues

Note that SECUTIX Factur-X support is focused on the main use cases found in ticketing and may not cover yet all possible use cases, including invoicing on behalf of third-parties and invoicing of type other that services.

This document details the mapping from SECUTIX data to electronic invoice fields:

Before you start

Make sure the person performing the setup has permission to maintain organization variables, product configuration, and customer legal information. You will need to consult with your finance team in order to validate the value to use based on your own organization setup. SECUTIX cannot provide tax advice.

Mandatory prerequisite fields

Before generating Factur-X invoices, you must complete the following mandatory master-data fields. Missing or incomplete values can make the generated XML invalid or prevent correct electronic routing.

Data to configure

Where to configure it

How it is used in Factur-X

Data to configure

Where to configure it

How it is used in Factur-X

Seller SIRET

Organization administrative number screen

The system uses this value to derive the seller SIREN in the XML by taking the first 9 digits of the SIRET.

Seller VAT code

Organization administrative number screen

Used as the seller VAT identifier in the XML.

Buyer VAT code

Structure contact screen, EUROPE VAT code field

Used as the buyer VAT identifier. For B2B customers, this value is expected for validation.

Buyer SIRET code

Structure contact screen, SIRET code field

The system uses this value to derive the buyer SIREN in the XML by taking the first 9 digits of the SIRET.

Buyer address

Buyer structure/contact address information

Used as the buyer postal address in the XML. The country code is mandatory and must not be left empty.

Do not start production invoicing until these mandatory prerequisite fields have been checked for both seller and buyer records.

Organization-level configuration

These values are configured as organization variables and are used in the process of generating the Factur-X detail of the invoice.

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1. Mandatory invoice notes

For French compliance, invoices must contain specific note entries in the exchanged document section. Configure the following keys at organization level.

Key

Purpose

Expected value

Key

Purpose

Expected value

IncludedNote/PMT

Recovery-cost penalty note

Pénalité forfaitaire de 40 EUR pour frais de recouvrement en cas de retard de paiement

IncludedNote/PMD

Late-payment penalty terms

Your organization’s payment-delay penalty wording

IncludedNote/AAB

Early-payment discount terms

Your organization’s discount wording, or an explicit statement that no discount applies

Recommendation: Ask your finance team to validate the exact legal wording before go-live.

2. Electronic return address

Configure the electronic return address used for invoice lifecycle feedback such as received, accepted, rejected, or paid statuses.

Starting with the French e-invoicing reform (via PDPs/the PPF, and previously via Chorus Pro for B2G), every B2B invoice has to carry a routing identifier so the recipient's platform can find and deliver it — the "annuaire" (directory) that all VAT-registered French companies are listed in is keyed on SIREN.

Therefore, with B2B flow customers do not need to configure an email address for this purpose because the system uses the organization’s SIREN number as the electronic address.

Key

Purpose

Configuration guidance

Key

Purpose

Configuration guidance

SellerTradeParty/URIUniversalCommunication

Non-B2B or specific platform requirement

Email address to use

For standard B2B Factur-X usage, the electronic address is based on the seller organization’s SIREN number. Configure an email return address only when a specific non-B2B process or platform instruction requires it.

3. VAT exigibility code

The VAT exigibility code defines the tax due-date basis used in the XML. This value depends on your organization’s tax treatment and must be selected carefully.

Key

Code

Meaning

Key

Code

Meaning

ApplicableTradeTax/DueDateTypeCode

5

Date of invoice (TVA sur débits)

ApplicableTradeTax/DueDateTypeCode

29

Date of delivery (TVA sur débits)

ApplicableTradeTax/DueDateTypeCode

72

Payment date (TVA sur encaissements)

Note that if you use date of delivery VAT, you are responsible of generating the invoices when the delivery occurs.

Product-level configuration for VAT exemption

If you issue invoices for products with a VAT rate of 0%, additional exemption information may be required so the XML remains compliant.

When this setup is needed

  • The product VAT rate is 0

  • The sale is legally exempt and must carry a VAT exemption reason

How to configure exemption information

  1. Create or maintain a product custom variable whose internal name starts with VATEX

  2. Populate it with the

  3. Ensure the value corresponds to the applicable exemption basis for the product sold

Code

Code name (english)

Context of exemption (for definition refer to legislation)

Remark

Declare to PPF ?

VATEX-EU-79-C

Exempt based on article 79, point c of Council Directive 2006/112/EC

Exemptions relating to repayment of expenditures.

Repayment of expenditure is not an exemption in the sense of the VAT Directive but may be handled as such in the context of the EN16931.

Yes

VATEX-EU-132

Exempt based on article 132 of Council Directive 2006/112/EC

Exemptions for certain activities in public interest.

Yes

VATEX-EU-132-1A

Exempt based on article 132, section 1 (a) of Council Directive 2006/112/EC

The supply by the public postal services of services other than passenger transport and telecommunications services, and the supply of goods incidental thereto.

Yes

VATEX-EU-132-1B

Exempt based on article 132, section 1 (b) of Council Directive 2006/112/EC

Hospital and medical care and closely related activities undertaken by bodies governed by public law or, under social conditions comparable with those applicable to bodies governed by public law, by hospitals, centres for medical treatment or diagnosis and other duly recognised establishments of a similar nature

Yes

VATEX-EU-132-1C

Exempt based on article 132, section 1 (c) of Council Directive 2006/112/EC

The provision of medical care in the exercise of the medical and paramedical professions as defined by the Member State concerned.

Yes

VATEX-EU-132-1D

Exempt based on article 132, section 1 (d) of Council Directive 2006/112/EC

The supply of human organs, blood and milk.

Yes

VATEX-EU-132-1E

Exempt based on article 132, section 1 (e) of Council Directive 2006/112/EC

The supply of services by dental technicians in their professional capacity and the supply of dental prostheses by dentists and dental technicians.

Yes

VATEX-EU-132-1F

Exempt based on article 132, section 1 (f) of Council Directive 2006/112/EC

The supply of services by independent groups of persons, who are carrying on an activity which is exempt from VAT or in relation to which they are not taxable persons, for the purpose of rendering their members the services directly necessary for the exercise of that activity, where those groups merely claim from their members exact reimbursement of their share of the joint expenses, provided that such exemption is not likely to cause distortion of competition.

Yes

VATEX-EU-132-1G

Exempt based on article 132, section 1 (g) of Council Directive 2006/112/EC

The supply of services and of goods closely linked to welfare and social security work, including those supplied by old people's homes, by bodies governed by public law or by other bodies recognised by the Member State concerned as being devoted to social wellbeing.

Yes

VATEX-EU-132-1H

Exempt based on articl

The supply of services and of goods closely linked to the protection of children and young persons by bodies governed by public law or by other organisations recognised by the Member State concerned as being devoted to social wellbeing;

Yes

VATEX-EU-132-1I

Exempt based on article 132, section 1 (i) of Council Directive 2006/112/EC

The provision of children's or young people's education, school or university education, vocational training or retraining, including the supply of services and of goods closely related thereto, by bodies
governed by public law having such as their aim or by other organisations recognised by the Member State concerned as having similar objects.

Yes

VATEX-EU-132-1J

Exempt based on article 132, section 1 (j) of Council Directive 2006/112/EC

Tuition given privately by teachers and covering school or university education.

Yes

VATEX-EU-132-1K

Exempt based on article 132, section 1 (k) of Council Directive 2006/112/EC

The supply of staff by religious or philosophical institutions for the purpose of the activities referred to in points (b), (g), (h) and (i) and with a view to spiritual welfare.

Yes

VATEX-EU-132-1L

Exempt based on article 132, section 1 (l) of Council Directive 2006/112/EC

The supply of services, and the supply of goods closely linked thereto, to their members in their common interest in return for a subscription fixed in accordance with their rules by non-profitmaking organisations with aims of a political, trade-union, religious, patriotic, philosophical, philanthropic or civic nature, provided that this exemption is not likely to cause distortion of competition.

Yes

VATEX-EU-132-1M

Exempt based on article 132, section 1 (m) of Council Directive 2006/112/EC

The supply of certain services closely linked to sport or physical education by non-profit-making organisations to persons taking part in sport or physical education.

Yes

VATEX-EU-132-1N

Exempt based on article 132, section 1 (n) of Council Directive 2006/112/EC

The supply of certain cultural services, and the supply of goods closely linked thereto, by bodies governed by public law or by other cultural bodies recognised by the Member State concerned.

Yes

VATEX-EU-132-1O

Exempt based on article 132, section 1 (o) of Council Directive 2006/112/EC

The supply of services and goods, by organisations whose activities are exempt pursuant to points (b), (g), (h), (i), (l), (m) and (n), in connection with fund-raising events organised exclusively for their
own benefit, provided that exemption is not likely to cause distortion of competition.

Yes

VATEX-EU-132-1P

Exempt based on article 132, section 1 (p) of Council Directive 2006/112/EC

The supply of transport services for sick or injured persons in vehicles specially designed for the purpose, by duly authorised bodies.

Yes

VATEX-EU-132-1Q

Exempt based on article 132, section 1 (q) of Council Directive 2006/112/EC

The activities, other than those of a commercial nature, carried out by public radio and television bodies.

Yes

VATEX-EU-135-1

Exempt based on article 135, section 1 of Council Directive 2006/112/EC

Exemptions for other activities listed

Yes

VATEX-EU-143

Exempt based on article 143 of Council Directive 2006/112/EC

Exemptions on importation.

Yes

VATEX-EU-143-1A

Exempt based on article 143, section 1 (a) of Council Directive 2006/112/EC

The final importation of goods of which the supply by a taxable person would in all circumstances be exempt within their respective territory.

Yes

VATEX-EU-143-1B

Exempt based on article 143, section 1 (b) of Council Directive 2006/112/EC

The final importation of goods governed by Council Directives 69/169/EEC (1), 83/181/EEC (2) and 2006/79/EC (3).

Yes

VATEX-EU-143-1C

Exempt based on article 143, section 1 (c) of Council Directive 2006/112/EC

The final importation of goods, in free circulation from a third territory forming part of the Community customs territory, which would be entitled to exemption under point (b) if they had been imported within the meaning of the first paragraph of Article 30

Yes

VATEX-EU-143-1D

Exempt based on article 143, section 1 (d) of Council Directive 2006/112/EC

The importation of goods dis

Yes

VATEX-EU-143-1E

Exempt based on article 143, section 1 (e) of Council Directive 2006/112/EC

The reimportation, by the person who exported them, of goods in the state in which they were exported, where those goods are exempt from customs duties.

Yes

VATEX-EU-143-1F

Exempt based on article 143, section 1 (f) of Council Directive 2006/112/EC

The importation, under diplomatic and consular arrangements, of goods which are exempt from customs duties.

Yes

VATEX-EU-143-1FA

Exempt based on article 143, section 1 (fa) of Council Directive 2006/112/EC

The importation of goods by the European Community, the European Atomic Energy Community, the European Central Bank or the European Investment Bank, or by the bodies set up by the Communities to which the Protocol of 8 April 1965 on the privileges and immunities of the European Communities applies, within the limits and under the conditions of that Protocol and the agreements for its implementation or the headquarters agreements, in so far as it does not lead to distortion of competition;

Yes

VATEX-EU-143-1G

Exempt based on article 143, section 1 (g) of Council Directive 2006/112/EC

The importation of goods by international bodies, other than those referred to in point (fa), recognised as such by the public authorities of the host Member State, or by members of such bodies, within the limits and under the conditions laid down by the international conventions establishing the bodies or by headquarters agreements;

Yes

VATEX-EU-143-1H

Exempt based on article 143, section 1 (h) of Council Directive 2006/112/EC

The importation of goods, into Member States party to the North Atlantic Treaty, by the armed forces of other States party to that Treaty for the use of those forces or the civilian staff accompanying them or for supplying their messes or canteens where such forces take part in the common defence effort.

Yes

VATEX-EU-143-1I

Exempt based on article 143, section 1 (i) of Council Directive 2006/112/EC

The importation of goods by the armed forces of the United Kingdom stationed in the island of Cyprus pursuant to the Treaty of Establishment concerning the Republic of Cyprus, dated 16 August 1960, which are for the use of those forces or the civilian staff accompanying them or for supplying their messes or canteens.

Yes

VATEX-EU-143-1J

Exempt based on article 143, section 1 (j) of Council Directive 2006/112/EC

The importation into ports, by sea fishing undertakings, of their catches, unprocessed or after undergoing preservation for marketing but before being supplied.

Yes

VATEX-EU-143-1K

Exempt based on article 143, section 1 (k) of Council Directive 2006/112/EC

The importation of gold by central banks.

Yes

VATEX-EU-143-1L

Exempt based on article 143, section 1 (l) of Council Directive 2006/112/EC

The importation of gas through a natural gas system or any network connected to such a system or fed in from a vessel transporting gas into a natural gas system or any upstream pipeline network, of electricity or of heat or cooling energy through heating or cooling networks.

Yes

VATEX-EU-144

Exempt based on article 144 of Council Directive 2006/112/EC

Member States shall exempt the supply of services relating to the importation of goods where the value of such services is included in the taxable amount in accordance with Article 86(1)(b)

Yes

VATEX-EU-146-1E

Exempt based on article 146 section 1 (e) of Council Directive 2006/112/EC

the supply of services, including transport and ancillary transactions,
but excluding the supply of services exempted in accordance with
Articles 132 and 135, where these are directly connected with the
exportation or importation of goods covered by Article 61 and
Article 157(1)(a).

Yes

VATEX-EU-148

Exempt based on article 148 of Council Directive 2006/112/EC

Exemptions related to international transport.

Yes

VATEX-EU-148-A

Exempt based on article 148, section (a) of Council Directive 2006/112/EC

Fuel supplies for commercial international transport vessels

Yes

VATEX-EU-148-B

Exempt based on article 148, section (b) of Council Directive 2006/112/EC

Fuel supplies for fighting ships in international transport.

Yes

VATEX-EU-148-C

Exempt based on article 148, section (c) of Council Directive 2006/112/EC

Maintenance, modification, chartering and hiring of international transport vessels.

Yes

VATEX-EU-148-D

Exempt based on article 148, section (d) of Council Directive 2006/112/EC

Supply to of other services to commercial international transport vessels.

Yes

VATEX-EU-148-E

Exempt based on article 148, section (e) of Council Directive 2006/112/EC

Fuel supplies for aircraft on international routes.

Yes

VATEX-EU-148-F

Exempt based on article 148, section (f) of Council Directive 2006/112/EC

Maintenance, modification, chartering and hiring of aircraft on international routes.

Yes

VATEX-EU-148-G

Exempt based on article 148, section (g) of Council Directive 2006/112/EC