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File format for membershi

The generic file format is described in Generic file format (Extended). This documents describes all available import fields. 

Note

  • When you need a standard import, please use the template as example.

  • Please keep all columns, all 4 first rows, event if there’s no data.

  • Please keep the order of all columns and all rows. Don’t move or change them.

  • Please keep the headers/titles as they are, especially the 4th row.

  • If you want to send us *.csv file, please keep columns, rows and their order also.

  • Please use option “Comma delimited” for .csv file.

Examples

Attachments
sortByname

Fields

Field code

Field type

Mandatory

Description

INSTITUTION

Text 15

Code

Yes

Institution code owning the data to be imported.

ORGANIZATION

Text 15

Code

Yes

No

Organization code owning the data to be imported.

By default

If leave it empty, the

organization code is the same as the institution code.CONTACT_NRText 15YesThe contact number of contact that owner the membership card.MEMBER_NRText 50YesThe membership number of contact. This must contains only numbers

institution code will be used.

ORDER_NR

Number

No

If leave it empty, order number will be set while importing by default.
One line is one ticket. So each line is a unique order number if leave it empty.
Many tickets can be in an order if leave them the same order number. This number can be started from 1 in a new data file. Then it will be given new one while importing.
This will be file number also.

ORDER_DATE

Date

No

Buying date.
If leave it empty, it will be imported date by default.

OPERATION_TYPE

Enum

Yes

Allowed values: SALE or RESERVATION.

CONFIRMATION_DATE

Date

No

Expiration date to confirm reservation.

REMARK

Text 2000

No

Internal remark of order.

BUYING_CONTACT_NR

Number

Yes

Contact number who buys the order. Mandatory because a membership needs a contact.

SEASON

Code

Yes

Season code of

the organization owning the data to be imported

membership.

MEMBERSHIP

Code

Yes

The product

Product code of

the MEMBERSHIP that need to be imported

membership.

TARIF

VALIDITY_BEGIN

Code

Timestamp

Yes

The

ACTIVE tarif code of the season that match 1 of 2 condition below:
  • Main category = 'OCCASIONAL' and secondary category = 'INDIVIDUAL'
    • Main category = 'INVITED'

    date starts to validate.

    VALIDITY_

    BEGIN

    END

    Date

    Timestamp

    Yes

    Beginning of the membership

    The date stops to validate.

    VALIDITY_END

    TARIFF

    Date

    Code

    Yes

    End of the membership

    Tariff code.

    PRICE

    Amount

    Yes

    The gross amount of order of the inserted membership.CHARGES

    Price of ticket * 100 (so that 25$ = 2500).

    CHARGE

    Amount

    No

    Not used yet

    Charge of ticket * 100 (so that 1$ = 100).

    VAT

    Percentage

    Yes

    No

    If leave it empty, it will be 0 while importing by default.
    Vat rate in percent * 100 (so that 1% = 100).
    Choose the rate that active and valid following this:
    Valid from date of vat rate <=

    VALIDITY

    ORDER_

    BEGIN

    DATE <= Valid to date of vat rate.

    PAYMENT_DATE

    Date

    No

    If leave it empty, the operation type is SALE and the price is not 0, the order date will be used by default. Means it can be imported date if the order date is not given.

    MEMBERSHIP_NR

    Number

    No

    Each membership has a unique number to know how many memberships have been published.
    In importation, it helps to define ticket to check between data excel file and database system after importing.
    This number can be started from 1 in a new data file. Then it will be given new one while importing.

    CULTURAL_CONTACT_NR

    Number

    No

    Contact number who is ticket holder.
    If leave it empty and first/last name are empty, the buying contact number will be used by default.

    BENEFICIARY_FIRSTNAME

    Text 50

    No

    Beneficiary first name (only if cultural contact is not specified).

    BENEFICIARY_LASTNAME

    Text 50

    No

    Beneficiary last name (only if cultural contact is not specified).

    TICKET_STATE

    Enum

    Yes

    The state of ticket must be in ('PRINTED','NOT_PRINTED')

    if SALE

    Mandatory when the operation type is SALE.
    Allowed values: NOT_PRINTED, PRINTED, C.

    GENERATION_DATE

    Timestamp

    Date

    Yes if PRINTED

    No

    If

    the ticket state equal to 'PRINTED' the generation date must not null

    leave it empty and the ticket has been printed or controlled, the order date will be used by default. Means it can be imported date if the order date is not given.

    BARCODE

    Text 50

    No

    If leave it empty and the ticket has been printed or controlled, it will be generated following import rules by default.

    TAX_

    NR

    NUMBER

    Text

    30BARCODEText 100Yes if PRINTEDThe bar code of ticket. Ex: Input = 345678920

    50

    Yes if PRINTEDThe tax number of the ticket. If not inserted, the tax number will be generated with prefix equal to "IMP-".

    No

    If leave it empty and the ticket has been printed or controlled, it will be generated following import rules by default.

    SHIPMENT_DATE

    Date

    No

    If leave it empty, the order date will be used by default. Means it can be imported date if the order date is not given.

    SHIPMENT_MODE

    Code

    No

    If leave it empty and the ticket has been printed or controlled, it will be imported following import rules by default.